The preparation for your board’s meeting is a task that takes time. The most serious boards are about their meetings and ensure that they run smoothly. They schedule meetings well ahead of time to give board members a chance to accept the meetings (and often to negotiate their calendars). Board members are extremely busy and may serve on several boards and teams so liaising with them and their assistants in order to ensure that they attend board meetings is crucial.
Another important aspect of making preparations for your board meeting is to make sure that you have all the materials in place before the board meeting. Distribute the agenda and board materials about a week prior the meeting. This will allow the Board https://boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder members to review and absorb all of the materials before they attend the board meeting.
It is a good idea to make a couple of short calls on the day prior to the board meeting to ensure that the members are prepared. This will enable you to quickly address any issues, for instance whether there are new PowerPoint slides that must be distributed prior to the meeting.
A few minutes of reflection on your reasons for serving on the board is a good idea. This will ensure that you remain focused throughout the board meeting. Also, make sure that you’ve covered all of the relevant issues.