Board meetings are vital to the success of any non-profit organization However, it can be a challenge to begin productive discussions. Fortunately, there are many strategies that can improve productivity and make your organization run smoother.
Start with a Success Story
Begin your meeting by giving a an optimistic update. Board members will be interested to know how the company is progressing. It could be as simple a highlighting the staff member’s or board member’s accomplishment. It could be as significant as a new source of funds or the launch of an innovative program.
Use a Digital Solution
Using a board portal with document management makes the process of preparing and distributing board documents much simpler. Searchable references make it easier for attendees to locate relevant information during discussions. Furthermore, it’s less expensive to distribute and archive board documents digitally rather than print them out and then mail them out physically.
Manage Time
Discussions over the board can take up an incredibly long time so it’s important to manage the agenda and keep meetings on the right track. Consider including estimated discussion times in the next item on the agenda, so that you are able to cover every item on the agenda.
Also, be aware that the rules of conduct will specify how many members why not try here are required to be an quorum at a gathering. This will allow you to avoid debating trivial issues when there aren’t enough members to continue the discussion.